Notices to Members

No. 8 2010/2011 - Condition Surveys: Tankers Which Have Carried Heavy Fuel Oil as Cargo


Dear Sirs


As in previous years and in accordance with International Group practice, the Club is required to carry out condition surveys of seagoing tankers aged 10 years or more if they have carried heavy fuel oil (HFO) as cargo during the previous policy year, unless:

  • the ship has undergone a P&I Club condition survey during the previous 12 months; or
  • the ship has undergone a class Special Survey during the previous 6 months; or
  • the ship is currently rated as CAP 1 or CAP 2 by an IACS classification society.


Members who operate tankers are asked to complete and return the attached Declaration Form, listing all vessels in their fleet aged 10 years or more which carried HFO as cargo between 20 February 2009 and 19 February 2010.

If a tanker continues to carry HFO as cargo in successive years, the Club is not obliged to carry out an annual condition survey. However, the ship will need to be re-examined at least once every three years, or more frequently at the Club’s discretion.

The definition of HFO to be used for the purpose of the annual declaration is as follows:

A residual fuel with a kinematic viscosity of 380 centistrokes or greater when measured at 50 degrees Celsius by Test Method ISO 3104.

This definition is intended to exclude intermediate fuel oils and heavy crudes, as well as bitumen and tar.

Members affected by this Notice are asked to submit their Declaration Forms to the Loss Prevention department as soon as possible, but not later than 31 July 2010.

Yours faithfully
For:  West of England Insurance Services (Luxembourg) S.A.
(As Managers)

M W H Williams

The Declaration Form can be downloaded here:

Word Document: Declaration Form
PDF Document:  Declaration Form